Horse Electricals · Updated 2026-10-22
Privacy policy
How Horse Electricals handles information on its public website, recruitment forms, staff portal and administrator workspace.
Who is responsible
Horse Electrical Engineering Works, Obuasi, Ghana – New Baakoyeden (Behind Golden Icon Hotel), is responsible for information collected through this website. Contact horseelectricals@gmail.com or +233550389630 for privacy questions.
Agreements before personal-data entry
Before personal-information forms, account creation or the staff portal open, you must separately agree to the Terms of Service and this Privacy Policy and confirm that you are 18 or older. Choices are not preselected. We remember the policy versions and acceptance time in this browser tab; public submissions and account agreements also record those choices. Updated versions require new agreement. Agreement is not permission for marketing, optional maps or every possible use of information. Processing needed for an enquiry, project, employment, security or legal obligation is explained here; optional permissions remain separate. You may browse public information, read policies, unsubscribe using your email link or contact us about privacy rights without agreeing.
Contact, support and project enquiries
Contact and support forms use your name, email, optional phone, subject/category and message to respond and resolve issues. Project enquiries use name/email plus any phone, organisation, project type, scope, site location, budget range, timeline and drawings/photos you supply to assess the work and prepare a quotation. Files are uploaded when submitted. We retain enquiry references, status histories, replies and quotation records. Enquiry tracking asks for a reference and matching email; application tracking asks for email and phone. Keep these details private. These lookups do not create a new account.
Applications and approved accounts
Applications use name, email, phone, selected role and any address, qualifications, experience, cover letter, CV or internship letter you provide. Intern/NSS/apprentice applications also request the intended duration and start/end dates. Initial applications do not request a birth date, identity scan or photograph. Administrators review applications and communicate outcomes. Account creation requires an approved application and uses name, email, password and optional phone. Authentication services handle passwords and recovery; the company does not need you to disclose a password in a message. Profile and membership information, staff IDs and account validity support authorized portal access.
Staff onboarding and sensitive information
The authenticated onboarding form includes contact and home-address details, emergency contact/next-of-kin details, bank or mobile-money information, SSNIT and Ghana Card numbers, allergies/medical notes, policy acknowledgments and a typed signature. These are not public recruitment fields. They support employment administration, emergency contact and workplace safety and are accessible to the staff member and authorized administrators. Complete only fields needed for your situation; ask the company why an identifier or health detail is necessary before supplying it. Tell emergency contacts why their details are being provided and share only information you are authorized to provide. Do not put sensitive records into general announcements or reports.
Attendance, leave, rosters and reports
Attendance is currently optional for portal access. If you clock in/out, we record your staff association, attendance times/status and related code requests. Code validation records security events, including invalid, expired or reused codes; the attendance flow does not request GPS tracking. Leave requests, duty assignments, role/membership applications and staff reports store the details needed to review requests and organize work. Reports may include a title, category, description and attachments. Staff see their own restricted records; authorized administrators manage operational records. Announcements, rosters, team/project pages and notifications may be shared with their intended portal or public audience.
Quiz records, monitoring and results
Quizzes record your account, saved answer selections, attempt start/submission times, duration, score/percentage and whether submission was manual or automatic. Browser anti-cheat checks log events such as losing focus, switching tabs, leaving fullscreen, a second quiz tab, prohibited clipboard/shortcut actions and a best-effort developer-tools check. Quiz monitoring does not capture camera video, microphone audio or your clipboard contents. Administrators can inspect attempts/violations, save private attempt-file archives, authorize retakes and change answer keys with re-marking. Updated results and answer reviews appear in staff dashboards. Authenticated quiz leaderboards display participants’ names, staff IDs, ranks, scores, percentages and duration to portal users able to access those results. Browser monitoring can misinterpret legitimate interruptions; request administrator review rather than treating it as conclusive proof of misconduct.
Invoices, exports and public content
Administrators create invoices using client contact/address details, project/location, invoice reference, materials, prices and workmanship totals. Invoice payment instructions are company details; no card checkout is collected on the website. Authorized staff may download or email invoices, quotations, letters and operational exports; downloaded copies are outside the portal’s access controls and must be handled securely. Team biographies, gallery/project photographs and intended staff-ID verification details may be public. The staff-ID page is designed to show name, staff ID, department, photo and active status, not email, phone, health or bank details; availability depends on access rules. Obtain permission before publishing identifiable people or client material.
Access, purposes and third-party services
We use data to respond to requests, assess applications, administer employment/projects, deliver assessments and keep accounts secure. Access is limited according to account and administrator permissions. Lovable Cloud provides hosting, authentication, database and file storage; the Lovable email service delivers account and application/service messages. Firebase Messaging provides optional browser push notifications and stores a device token, platform and browser user-agent when enabled. Google Maps loads only after external-content permission. A Gmail connection helper exists for company email integrations; it is not the current queued-email delivery path. WhatsApp, TikTok and map links take you to third parties when selected. Fonts are hosted locally. No advertising or analytics SDK is initialized by the reviewed app code; hosting-side diagnostics may operate separately. Service providers may process data outside Ghana; contact us for current provider/transfer information. We do not enroll form users into marketing lists.
Browser storage, security records and retention
Application and quote drafts stay in this browser tab and are cleared after successful submission or when the tab closes. Policy choices also last for the tab; cookie choices and some portal preferences use persistent browser storage. Authentication session storage, a per-tab sign-in marker, failed-login counts, account-validity checks and activity/security logs protect access. Submitted records, uploaded files, private quiz archives, email delivery logs and account agreement receipts are stored separately from drafts. Closing a tab, deleting a draft or unsubscribing does not delete these records. There is no published universal retention deadline or automatic deletion schedule: we review records according to the request, employment/project relationship and applicable legal, accounting, security or dispute needs. Ask for a record-specific retention/deletion explanation, including archived or backup copies.
Children and guardian permission
Public personal-data forms are for people aged 18 or older as a precaution, not a statement of the legal age for every activity. If you are under 18, do not submit your own information or documents here. A parent or guardian should first contact the company using the business contact details. We will confirm appropriate guardian authorization and necessity before accepting a child’s information; a checkbox is not verified parental consent. Contact us if a child’s information has been submitted without authorization.
Your choices and rights
You can ask to access or correct your information, request deletion or restriction, or raise a privacy concern. Use the Data request page or email us. We verify identity and authority before disclosing or deleting records; submitting a request does not delete an account automatically. Some records may need to be retained by law, and we will explain any limitation. You may also raise a concern with Ghana’s Data Protection Commission. Cookie choices can be changed in the footer.
Email, notifications and security
Application decisions, enquiry updates, support replies, quotations, attendance-code messages and portal notifications support your requests and account. Use the secret unsubscribe link in an app email to stop app emails to that address; sign-in confirmation and password-recovery messages remain available. Unsubscribing does not delete records or disable in-app notifications. Browser push requires separate browser permission and can be disabled in notification settings or the browser. Essential service/legal communication may use another appropriate channel. We apply access controls but cannot guarantee absolute security. Never send passwords or recovery codes by email or in a form.